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Privacy and security policy

Our privacy and security policy as set out below shall govern the way in which we process any personal information that you provide to us, our commitment to you is that it will be continuously assessed against new technologies, business practices and standards being enacted by other internet-based companies. If we change the way at any time in which we process your personal information we will notify you of such change.

You are able to access our home page and browse our site without having to disclose any of your personal data, save information collected by cookies that we use (see below).

This policy defines how we collect and use information that is collected on the web site where this policy appears. This policy does not extend to other online or offline sites, products, or services. Please ensure that you read this policy in its entirety. By using this web site, you consent to the data practices described in this policy.

Workplace Health and Safety, on behalf of itself, and its affiliates is committed to upholding the highest security and privacy standards in relation to the provision of our online service whilst maintaining the highest level of integrity in dealings with our clientele and that of our potential clientele.

Collection and use of information

When you register via the user licence agreement to access our service using the web site, or request technical support in respect to our services, or request information about our services, we collect applicable information from you.

Information which we collect typically includes your name, address, mailing address, email address, telephone number/s, and any other details you provide to us which concern you as an individual, and, where applicable, user names and passwords associated with our online service, and payment information for use of the service.

You may provide to us, at your option or where requested other personal information from various locations within the use and operation of the service.

We use the information you submit to us to provide you with the service you request, fulfilling orders placed by you which may include access to our online WHSMS service, processing any other transactions authorised or made by you with us, technical support, information about our service, or other communications such as informing you of special offers and providing other marketing information to you which we think you may find of interest and undertaking product or customer research/development.

If you access our online WHSMS service through an employer-sponsored user licence agreement, all information gathered through the online WHSMS service, may be revealed to your employer. This policy does not apply to the use of your personal information by your employer. We also collect certain information about your computer hardware and software, and your activity on our service.

This information may include: your IP address, browser type, operating system, domain name, access times and referring web site addresses. This information is used for the operation of the service, to maintain quality of our service, and to provide general statistics regarding use of the web site.

Cookies

We may send a small file known as a cookie to your computer when you visit our website, this is for load balancing requests between web servers, as session identifiers, and to facilitate automatic login.

Cookies are small data files that are transferred from a web server to your browser. We may use cookies to collect and store personal data and we may link information stored by cookies with personal data you supply to us.

These files contain information that may later be read back by the web server for identification purposes, track your behaviour on the web site and to identify your particular areas of interest so as to enhance your future visits to the web site.

Cookies provide you the ability to re-enter the site without logging in if you have chosen the auto login option. You can set your computer browser to reject cookies, most Internet browsers allow you to erase cookies from your computer hard drive, but this may preclude your use of certain parts of the web site.

Disclosure of information

We may disclose your personal information to any outside contractors, related companies and/or other companies that we use to provide technical support, handle order processing and/or otherwise act on our behalf for the purpose of providing the service. We also report data related to sales of third-party authorised courseware to applicable vendors according to applicable training certification standards.

We may also disclose your personal information in the good faith belief that disclosure is necessary to resolve disputes, investigate problems, conform to the law, comply with legal process, protect and defend the rights, property, and safety of our company, its affiliates or partners, our and their respective employees and customers, or members of the public, or in connection with any sale of our company or any substantial portion of its assets.

Your information will not be disclosed to government or local authorities or other government institutions save as required by law or other binding regulations.
Except as described in this policy, we will not share any of your personal information with a third party without your permission.

Communications from us

Participants using our online WHSMS service may receive event-triggered messages to facilitate use of the service, including, but not limited to, password reminders, registration confirmations and course start reminders.

WHSMS Administrators are provided access to various administrative functions used to manage a user group. We communicate regularly with WHSMS Administrators regarding service availability, service changes, user group events, and availability of new learning tasks products.

WHSMS Administrators may receive periodic newsletters describing best practices; industry news and various other topics we believe may be of interest to WHSMS Administrators. WHSMS Administrators use their own discretion as to whether or not to forward this information to participants who are assigned to a user group.

We periodically communicate to users regarding service availability, service changes, and the availability of new products and services. Users may receive periodic newsletters describing new offerings and various other topics we believe may be of interest.

Users can opt-out of receiving e-mail promotions and information by editing their personal information. Individuals who subscribe to e-mail newsletters are always offered the ability to opt-out of these services.

Data transfers

Information we collect may be stored and/or processed in any country where we or our affiliates, subsidiaries, or agents maintain facilities. By using the web site, you consent to the transfer of information outside of your country.

Changing Your personal information

We strive to keep your personal information, which you provide, to us accurate and up-to-date. Should you find inaccuracies in your personal information, please update your information using the available account maintenance functions on our service. All other account changes should be submitted in writing to Customer Service via our "Contact Us" function on the site.

Message boards

We facilitate threaded message board discussions. Any information disclosed in these areas may be observed by other participants and is not private or secure.

External sites

Our online WHSMS service, links to external websites, including those of our affiliates and third party partners. We recommend that you review the privacy policy of any external website that you may enter from the web site.

Security

We have implemented security policies, rules and technical measures to protect the personal data that we have under our control from unauthorised access, improper use and disclosure, unauthorised destruction or accidental loss.

We store the personal information you provide on computer servers located in controlled facilities to which access is limited.

When we transmit sensitive data, such as your credit card number, reporting mechanisms, etc, over the Internet, we protect it through the use of encryption, such as the Secure Socket Layer (SSL) protocol.

Notification of changes

We may make changes to this policy at any time. If we make any changes to this policy, we will post the changes on our site. You should check this policy so you are always aware of what information we collect, how we use it, and under circumstances, if any, we disclose it. Your continued use of the service following any changes constitutes your agreement to this policy, as changed.

Access to information

You may ask us whether we are storing personal information about you by emailing us at info@workplacehealthandsafety.com.au and, if you wish (and upon payment of a fee of $30 AUD), we will provide you with a copy of the personal data we hold about you by email.

We may ask for proof of your identity before providing any information and reserve the right to refuse to provide information requested if identity is not established.

Copyright

All website design, text, graphics, the selection and arrangement thereof are Copyright © 2006 - 2009, Workplace Health and Safety Pty Ltd ALL RIGHTS RESERVED.

Disclaimer of warranty and liability

The following provisions may be curtailed or disallowed by the laws of certain jurisdictions. In such case, the terms hereof are to be read as excluding or limiting such term so as to satisfy such law.

We do not represent or warrant that the information accessible via the web site and/or service is accurate, complete or current. We have no liability whatsoever in respect of any use which you make of such information.

The information provided on the web site and/or service has not been written to meet your individual requirements and it is your sole responsibility to satisfy yourself prior to agreeing to use the service provided by us that they are suitable for your purposes.

Whilst we make all reasonable attempts to exclude viruses from the web site, we cannot ensure such exclusion and no liability is accepted for viruses. Thus, you are recommended to take all appropriate safeguards before downloading information or images from the web site. All warranties, express or implied, statutory or otherwise are hereby excluded.

Neither we nor any of our employees or affiliated entities will be liable for any kind of damages and howsoever arising including, without limitation, loss of profits, compensatory, consequential, direct, exemplary, incidental, indirect, punitive or special, damages or any liability which you may have to a third party, even if we have been advised of the possibility of such loss.

We are not responsible for the direct or indirect consequences of you linking to any other website from this website.

Contact information

If you have any enquiry or concern about our privacy and security policy or the way in which we are handling personal data please contact the Administrator at administrator@workplacehealthandsafety.com.au.

If at any time you wish us to cease processing your information please send a message to the Administrator at administrator@workplacehealthandsafety.com.au and insert "unsubscribe" as the subject heading.

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